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Governance

University of Essex

Committees of Council

Audit and Risk Management Committee

  • Members

    Ex-officio members

    Treasurer: Tim Porter (Chair)

    Appointed Members (appointed by Nominations Committee)

    Seven members, not being members of Resources Committee or holding an executive position, at least two of whom shall be External members of Council:

    • Joe Lister
    • Milan Makwana
    • Robin Paddock
    • Kash Pandya
    • Hayley Read
    • Riccardo Tazzini
    • Edward Lord

    At least two members will have relevant experience in finance, accounting and/or auditing.

    Officers in attendance

    • The Director of Finance
    • The Head of internal audit
    • A representative from external audit
    • The Registrar and Secretary

    Co-opted

    The Committee may co-opt members as appropriate.

  • Terms of reference

    (a) Financial and Internal Control

    • i. To review the effectiveness of the financial and other internal control systems;
    • ii. to ensure that all significant losses have been properly investigated and that the internal and external auditors, and where appropriate the HEFCE Accounting Officer, have been informed;
    • iii.to ensure that the University has effective arrangements to prevent and detect fraud, bribery and corruption, to monitor instances arising under those arrangements and to report accordingly to Council.

    (b) External Audit

    • i. To consider and advise the Council on: the appointment and, if necessary, the dismissal of the External Auditor; the terms of engagement; the audit fee; and any non-audit services from the External Auditor;
    • ii. to agree with the External Auditor on the nature and scope of the audit;
    • iii. to receive and consider the External Auditor’s management letter in connection with the audit of the University’s Annual Accounts and the management response and any other matter the external auditor wishes to discuss;
    • iv. to consider elements of the annual financial statements in the presence of the External Auditor, including the auditor’s formal opinion, the statement of members’ responsibilities and any corporate governance statement and make recommendations to Council.

    (c) Internal Audit

    • i. To consider and make recommendations to the Council on the appointment of the Internal Auditor; the terms of engagement, the audit fee and any non audit services from the internal auditor;
    • ii. to receive and approve a five-year Strategic Plan for the Internal Auditor;
    • iii. to receive and approve an Annual Plan for the Internal Auditor and any other matter the internal auditor wishes to discuss;
    • iv. to receive and consider the final report of each internal audit assignment, activity or investigation undertaken on behalf of the University by the Internal Auditor and any other matter the internal auditor wishes to discuss;
    • v. to review the work of the Internal Auditor in conjunction with the receipt of an annual report prepared by the Internal Auditor, the report to include an opinion on the degree of assurance that can be taken from the system of control, and to make recommendations to Council;
    • vi. to consider any internal audit matters not specifically covered above.

    (d) Monitoring and co-ordination of internal and external audit

    To monitor the effectiveness of internal and external audit on the basis of performance indicators approved by Council from time to time on the recommendation of the Audit and Risk Management Committee; to promote co-ordination between the internal and external auditors.

    (e) Reports of an audit nature

    To receive and consider any reports of an audit nature prepared by the Higher Education Funding Council of England (HEFCE), the Quality Assurance Agency, the National Audit Office and any other similar bodies.

    (f) Value for money

    To satisfy itself that adequate arrangements are in place to promote value for money initiatives, economy, efficiency and effectiveness.

    (g) Quality of data

    To satisfy itself that adequate arrangements are in place to ensure that data provided to the HEFCE, the Higher Education Statistics Agency and other public bodies is of a high quality.

    (h) Risk management

    To advise the Council on the effectiveness of risk management, control and governance arrangements by:

    • i. familiarisation with the concept and requirements of risk management;
    • ii. acting as a catalyst for risk management activity across the University;
    • iii. ensuring appropriate audit work on risk management is performed;
    • iv. collecting information on risks and risk management.
    • v. receiving reports from the Risk Management Group regarding the actions taken on the highest risks identified on the Risk Register.

    Reporting mechanisms

    (i) Annual report

    To prepare an annual report for submission to Council and the HEFCE on the work of the Audit and Risk Management Committee, incorporating an opinion on the effectiveness of the internal control system and the pursuit of value for money, together with an assurance on risk management. The report to Council to also include an appraisal of the Committee's own performance and effectiveness over the year.

    (j) Minutes

    To be circulated to all members and attendees of the Audit and Risk Management Committee and all members of Council.

    (k) Quorum

    The Committee shall be quorate when half of the members are present.

    (l) Meeting structure

    Meetings shall normally be held four times a year. Members of the committee, the external auditors and head of internal audit may request a meeting if they consider it necessary.

    Two private meetings (for External members only) will normally be held each year: one with the Internal Auditor and one with the External Auditor.

    (m) Review of Terms of Reference

    The Terms of Reference should be reviewed annually.

Nominations Committee

  • Members

    Ex-officio members

    • Chair of Council: David Currie (Chair)
    • Vice-Chancellor: Professor Anthony Forster
    • Registrar and Secretary: Bryn Morris

    Appointed Members (appointed by Nominations Committee)

    Two External members of Council:

    • Judith Judd
    • Maria Stanford

    Two Co-opted External members of Council:

    • Simon Hall
    • Tim Porter

    One Academic member of Council, who is not a member of USG:

    • Professor Nancy Kula

  • Terms of Reference

    To make recommendations to Council on the appointment of:

    • (a) External and appointed members of Council
    • (b) Council appointed members of Court
    • (c) Council appointed members of Council Committees
    • (d) External members, who are members of Council, to Council Committees
    • (e) Internal members, who are not members of Council, to Council Committees.

    Meetings

    Normally three times per year.

Remuneration Committee

  • Members

    Ex-officio members

    • Chair of Council: David Currie (Chair)
    • Vice-Chancellor: Professor Anthony Forster
    • Registrar and Secretary: Bryn Morris

    Appointed members

    Four External members of Council:

    • Judith Judd
    • Milan Makwana
    • Geoffrey Probert
    • Maria Stanford

  • Terms of Reference

    (a) To make recommendations to Council regarding the strategic framework for remuneration and reward, including as appropriate, pay structures, reward and recognition, performance pay and pay bargaining;

    (b) In relation to the remuneration and reward framework:

    • i. for staff groups where issues are not covered by collective agreements with the University’s recognised trades unions (in particular, senior office holders, the professoriate and professional staff on grade 11), on behalf of Council to determine the remuneration and reward framework for the salaries, other remuneration and conditions of service eg the framework for pay levels; pay progression, including bonus payments, accelerated increments and market supplements;
    • ii. on behalf of Resources Committee, to put in place a scheme of delegation to the Vice-Chancellor to agree salary increases in individual cases to address urgent retention issues for all categories of staff (currently up to £25,000 on the Vice-Chancellor’s own authority and in excess of £25,000 with the agreement of the Chair of the Remuneration Committee);

    (c) In the light of an assessment of performance during the prior year against agreed objectives, to determine the salary, other remuneration and conditions of service of the Vice-Chancellor (in the absence of the Vice-Chancellor). Objectives set by the Chair of Council for the Vice-Chancellor should be provided for information to the Committee;

    (d) Following a submission by the Vice-Chancellor of an assessment of performance during the prior year against agreed objectives, to consider the salary, other remuneration and conditions of service of the Registrar and Secretary, Deputy Vice-Chancellor, Pro-Vice-Chancellors and Executive Deans (in the absence of the Registrar and Secretary for consideration of their case). Objectives set each year by the Vice-Chancellor should be provided for information to the Committee;

    (e) To receive annually:

    • i. a report on work related visits abroad by the Vice-Chancellor and the Registrar and Secretary;
    • ii. a report on the outside earnings of the Vice-Chancellor and the Registrar and Secretary;

    (f) to approve the hospitality fund of the Vice-Chancellor;

    (g) to consider the recommendations by the Vice-Chancellor and the Registrar and Secretary on the salaries, other remuneration and conditions of service of senior office holders, professorial staff and professional services staff on Grade 11;

    (h) to receive a report on the award of discretionary increments and bonuses for academic and professional services staff, subject to the availability of such awards in any year;

    (i) to receive a report on early retirement packages and severance payments to members of the University and to approve payments in advance where:

    • i. the cost to the University would not be recovered in two years or less; or
    • ii. any payments above contractual entitlement are paid to any member of University Steering Group

    (j) to receive a report on action taken by the Vice-Chancellor under Ordinance 36.3 or 37.4;

    (k) to receive a report on action taken by the Vice-Chancellor to approve salary awards to staff who have received offers from other organisations;

    (l) to receive a report on action taken to approve the payment of market supplements;

    (m) to make an annual report to Council, to include an assurance that recommendations are made with reference to the public interest, and providing information on the number of professorial and grade 11 professional staff by salary band, salary trends, a summary of discretionary payments made, and the individual salaries of the Vice-Chancellor and Registrar and Secretary;

    (n) to consider any other related business appropriate to the remit of Remuneration Committee.

    Meetings

    At least once per year.

Resources Committee

  • Members

    Ex-officio members

    • Chair of Council: David Currie (Chair)

    University Steering Group Members

    • Vice-Chancellor: Professor Anthony Forster
    • Deputy Vice-Chancellor: Professor Jules Pretty
    • Pro-Vice-Chancellor (Education): Professor Aletta Norval
    • Pro-Vice-Chancellor (Research): Professor Heather Laurie
    • Registrar and Secretary: Bryn Morris
    • Director of Finance: Andrew Keeble

    Appointed members (appointed by Nominations Committee)

    Five external members of Council:

    • Paul Gray
    • Jane Hamilton
    • Judith Judd
    • Geoffrey Probert
    • Maria Stanford

    One academic member of Council, who is not a member of University Steering Group:

    • Professor Fabian Freyenhagen

    President of the Students' Union: Zoe Garshong

    Observer:

    • Chief of Staff: Monica Illsley
    • Simon Hall

  • Terms of reference

    (a) To monitor and review the sustainability and progress of the University in achieving its Strategic Plan and its development in academic, social, external, governance and other policy terms;

    (b) to recommend to the Council the annual recurrent budget of the University;

    (c) to approve on behalf of Council additions to the recurrent budget, up to the value of £1,000,000 (net expenditure);

    (d) to delegate to the Remuneration Committee authority to determine an appropriate level of delegation to the Vice-Chancellor to offer salary increases, in cases to address urgent retention issues for all categories of staff ;

    (e) to mandate on behalf of Council new projects added to the Capital Investment Plan up to the value of £4,000,000 (gross expenditure);

    (f) to approve cost increases to approved projects in the Capital Programme up to the value of £1,000,000,

    (g) to receive an annual report of all completed capital projects in the last 12 months comparing the initially approved budget to its outturn cost;

    (h) to consider and, where appropriate, make comments on all recommendations sent forward from the Senate to the Council which have financial implications;

    (i) to make recommendations to the Council on all other financial matters;

    (j) to recommend to Council a human resources strategy of the University;

    (k) to consider the institutional audit report.

    Meetings

    Normally five times per year.

Sub-Committees of Resources Committee:

Investment Sub-committee

  • Members

    Ex-officio members

    • Vice-Chancellor: Professor Anthony Forster
    • Vice-Chancellor’s nominee, Registrar and Secretary: Bryn Morris
    • Director of Finance: Andrew Keeble

    Appointed members (appointed by Nominations Committee)

    One member from Resources Committee:

    • Geoffrey Probert
    • Simon Hall (Chair)

    Co-opted

    Chair of Council: David Currie

    One external member with specialist knowledge:

    • William Drake
  • Terms of reference

    (a) To develop and submit for approval to Resources Committee, the investment objectives for the University's investments;

    (b) to agree and keep under review appropriate asset allocation between equities, fixed interest and cash deposits, and within equities between the UK and overseas markets, taking account of the capital and income growth targets and risk set in the investment objective agreed by the Resources Committee;

    (c) to monitor the performance of the fund managers, against the benchmarks set in the investment objective and comparator funds and market indices;

    (d) to review, against the benchmark, at least every three years from the date of appointment all managers/investments and either remain invested or replace and to make recommendations to Resources Committee;

    (e) to receive at each meeting an overall report, prepared by the Director of Finance, on the performance of the University’s investments and the key issues to be addressed.

    Meetings

    Normally twice per year.

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University Steering Group

  • Purpose

    To be the University’s executive group, supporting the Vice-Chancellor in the discharge of powers and duties delegated to him by Council and in discharging specific powers and duties delegated to USG by Council.

  • Members

    Ex-officio members

    • Vice-Chancellor: Professor Anthony Forster
    • Deputy Vice-Chancellor: Professor Jules Pretty
    • Pro-Vice-Chancellor (Education): Professor Aletta Norval
    • Pro-Vice-Chancellor (Research): Professor Heather Laurie
    • Registrar and Secretary: Bryn Morris
    • Director of Finance: Andrew Keeble
    • Executive Dean, Faculty of Humanities: Professor Lorna Fox O’Mahony
    • Executive Dean, Faculty of Science and Health: Professor Graham Underwood
    • Executive Dean, Faculty of Social Sciences: Professor Sasha Roseneil
    • Chief of Staff: Monica Illsley

  • Terms of reference

    (a) To prepare and recommend annually to the Resources Committee of the Council five year financial forecasts and a Capital Investment Plan, incorporating an annual recurrent revenue and capital budget for the University, and to monitor the implementation of these;

    (b) to review and monitor the implementation of the Strategic Plan of the University, its Strategies, Sub-Strategies and Supporting Strategies, their associated action plans and performance against their key performance indicators and to report to Resources Committee, Council and other committees as appropriate;

    (c) to keep the allocation and deployment of University resources under regular scrutiny and review, including allocations to Faculties and Professional Services, to ensure that resources are being used to support the institutional interest and the objectives in the Strategic Plan;

    (d) to approve the provision of staff posts, and to monitor appointments made, delegating authority for individual appointments in accordance with the University’s recruitment policies as follows:

    • (i) to the Executive Deans, authority to approve staffing replacements and new requests of academic staff within budget within their individual faculties;
    • (ii) to the Registrar and Secretary authority to approve staffing replacements and new requests within budget of professional services staff in central sections, faculties and schools/departments;

    (e) to approve non-recurrent non-staff additions to the recurrent budget up to the value of £250,000 (net expenditure);

    (f) to review and monitor the annual budget allocations to faculties and professional services;

    (g) under delegation from Council, to mandate new projects and their funding, enabling them to be added to the Capital Investment Plan, up to the value of £2,000,000 (gross expenditure), and to approve cost increases to existing projects up to £20,000, provided the Capital Investment Plan is supported by appropriate financing, eg loans, capital receipts;

    (h) to approve tuition fees on behalf of Council and to report all such approvals to Council;

    (i) to monitor key institutional risks, including compliance with statutory obligations, reporting to Audit and Risk Management Committee, Resources Committee and Council as appropriate;

    (j) to establish advisory groups to undertake detailed work to support USG in discharging its responsibilities more effectively, including delegation of authority for specific decisions where this is considered appropriate.

    Method of operation

    (a) The record of meetings of the University Steering Group shall be copied to all members of Resources Committee, the Chair of Audit and Risk Management Committee, Deans,  Heads of Departments/Schools and Centres, Heads of Professional Services and Faculty Managers.

    Meetings

    Normally fortnightly throughout the year, with the exception of the summer vacation.

Advisory groups of University Steering Group:

Capital Planning Group

  • Purpose

    To support USG in developing for approval and in implementing capital investment plans that will support effective delivery of the University’s Strategic Plan.

  • Members

    Ex-officio members

    • Vice-Chancellor: Professor Anthony Forster
    • Deputy Vice-Chancellor; Professor Jules Pretty (Chair)
    • Registrar & Secretary: Bryn Morris
    • Director of Finance: Andrew Keeble
    • Director of Estates and Campus Services: Chris Oldham
    • Director of IT Services: Richard Murphy
    • Academic Registrar: Richard Stock
    • Director of Research and Enterprise Office: Vanessa Cuthill
    • Director of Strategic Planning and Change: Dr Sonia Virdee

    Appointed members

    • Deputy Director of Finance (Financial Management): Rob Thomson
    • Head of Financial Accounting and Capital: Jo Willis
  • Terms of reference

    (a) To recommend to the USG, the University’s Capital Investment Plan (CIP), covering all capital expenditure requirements of the University and to operate to the same timeframe as the University’s Strategic Plan;

    (b) to consider individual requests, in the form of mandate requests or change requests, for new projects or increased capital expenditure for inclusion within the CIP, prioritising them against the requirements of the Strategic Plan and the contribution they will make to the delivery of excellence in education and research and recommending new projects to USG for inclusion within the CIP. This includes requests from University of Essex Campus Services Ltd and Knowledge Gateway Ltd;

    (c) on an annual basis, to recommend to University Steering Group an annual capital budget necessary to finance projects within the CIP that will be initiated in the coming year, for approval by Council alongside the University’s revenue budget;

    (d) under delegated authority from USG, be responsible to USG for overseeing the system through which the University manages individual capital projects, to ensure that they proceed to time, to budget and deliver their intended benefits;

    (e) identify longer term capital investment requirements for the University, to inform the University’s overall financial strategy and to recommend to USG any implications of these requirements for the University’s investment of its reserves and its external borrowings which might need to be drawn to the attention of Resources Committee;

    (f) to provide a bi-annual assurance report on the CIP to USG, Resources Committee and Council.

    Meetings

    Normally five times per year.

Health and Safety Group

  • Purpose

    • To support the Vice-Chancellor and USG in discharging their executive responsibilities for safeguarding and promoting the health and safety of staff, students and visitors at the University.
    • To provide a forum for consultation with student and staff representatives in relation to health and safety.
    • In appropriate circumstances, to draw matters directly to the attention of Council.
  • Members

    Ex-officio members

    • Vice-Chancellor: Professor Anthony Forster
    • Registrar and Secretary: Bryn Morris (Chair)
    • Director of Human Resources: Susie Morgan
    • Director of Estates and Campus Services: Chris Oldham
    • Southend Campus, Campus Manager: Zoe Manning
    • Loughton Campus, Campus Supervisor: Mark Spicer
    • Deputy Chief Executive, Students’ Union: Marianne Provan
    • Faculty Manager, Humanities: Rachel Lucas
    • Faculty Manager, Science and Health: Alex Seabrook
    • Faculty Manager, Social Sciences: Emma Hardy
    • Head of Health and Safety (professional adviser to the Committee): Claire Saunders
    • Head of Workplace Health and Wellbeing: Lara Carmel
    • Insurance and Risk Manager: Stephen Couch

    Nominated/Representative/Elected Members

    • One nominee from each of the recognised Trades Unions (3):
      • Unite: Colin McAuley
      • UCU: Kevan Wilding
      • Unison: John Wakeman
    • One student member elected by the Students’ Union Council: Jess Rich

    The following specialist officers will be co-opted, as and when required:

    • Fire Safety Officer
    • University Ionising Radiation Protection Officer
    • No-ionising Radiation Protection Adviser (UNIRPA)
    • University Biological Safety Adviser (UBSA)
    • Other specialist officers as deemed appropriate by the Group
  • Terms of reference

    (a)Reviewing the University’s Health and Safety Policy to ensure it remains fit-for-purpose as a basis for delivering the University’s Health and Safety obligations and objectives, reporting to USG on any requirements for change as appropriate;

    (b) Overseeing the development, implementation and review of other health and safety related policies and standards and recommending adoption or amendment to USG as appropriate;

    (c) monitoring implementation of the University’s Health and Safety action plan as the basis upon which the policy is being operationalised;

    (d) monitoring performance against agreed health and safety performance measures, including providing an annual report on health and safety performance to USG and Council and making recommendations for any amendments to the agreed performance measures;

    (e) considering reports on changes to legislation and best practice that significantly affect health and safety practice at the University recommending to USG any changes in policy or practice that might as a consequence be required;

    (f) consulting on the introduction of any measures that may substantially affect the health and safety of staff and students;

    (g) considering reports:

    • i. from the Health and Safety Advisory Service, Occupational Health Service and other relevant specialist officers, for the continuous improvement of the University’s health and safety arrangements;
    • ii. on issues of strategic health and safety policy and practice raised by the trade union health and safety representatives and representatives of Faculty and Professional Services management;
    • iii. on audits, significant incidents and health and safety related enforcement action by regulatory bodies;
    • iv. from the Students’ Union, University of Essex Campus Services and Wivenhoe House Hotel, on their health and safety  performance or specific issues of health and safety practice.

     (h) making recommendations to USG and Council, on actions needed to address significant health and safety performance issues and to promote continuous improvement and promotion of health and safety;

    (i) establishing sub groups to focus on particular health and safety risk areas.

    Sub-groups of Health and Safety Group

    • Biological Hazards and Genetic Modification Safety Committee
    • Ionising Radiation Protection Committee

    Meetings

    Normally twice per year.

Human Resources and Equality and Diversity Group

  • Purpose


    • To support USG in developing effective Human Resource strategies, policies and practices, including Equality and Diversity strategies, policies and practices, that will support and promote a culture of high performance and equality of opportunity within the University, for recommendation to Resources Committee and Council.  
    • To monitor on behalf of USG implementation of the University’s Human Resource strategies, policies and practices, including Equality and Diversity strategies, policies and practices, promoting dissemination of good practice throughout the University and drawing to the attention of USG any areas of concern requiring attention.
    • To receive reports from the University’s formal consultative arrangements with the recognised trades unions.
    •  In appropriate circumstances, to draw matters directly to the attention of Council.

  • Members

    Ex-officio members

    • Vice-Chancellor: Professor Anthony Forster
    • Deputy Vice-Chancellor: Professor Jules Pretty (Chair)
    • Registrar and Secretary: Bryn Morris
    • Executive Dean, Faculty of Humanities: Professor Lorna Fox O’Mahony
    • Executive Dean, Faculty of Science and Health: Professor Graham Underwood
    • Executive Dean, Faculty of Social Sciences: Professor Sasha Roseneil
    • Assistant Director (Organisation Development): Dr Jo Andrews
    • Assistant Director of Human Resources (Employee Relations and Reward): Sara Limerick
    • Director of Human Resources: Susie Morgan
    • Head of Equality and Diversity: Karen Bush

    Co-opted

    The Group may co-opt members as appropriate.

  • Terms of reference

    (a) On behalf of USG, to keep the University’s HR strategies and policies, including its Equality and Diversity strategies and policies, under review and to make recommendations to USG on any changes required, including the development of new policies;

    (b) To monitor the performance of the University in relation to a set of HR and Equality performance indicators, to be agreed as part of the University’s Human Resource Supporting Strategy and to report annually to USG;

    (c) To identify examples of good practice and promote their dissemination, as a means of promoting equality of opportunity and a high performance culture at the University;

    (d) To oversee the implementation of action plans agreed by USG for the delivery of the University’s HR Supporting Strategy, Equality and Diversity strategy and other related initiatives;

    (e) To advise USG on the resources required to support the delivery of the University’s HR and Equality and Diversity strategies and to promote equality of opportunity;

    (f) To receive reports from the University’s formal consultative arrangements with the recognised trades unions, drawing relevant issues to the attention of USG;

    (g) To review issues arising from cases being considered under the University’s grievance and performance management arrangements, identifying any themes which might require particular actions for the University and might need to be drawn to the attention of USG and Council;

    (h) Under delegated authority from USG, to approve the University’s annual programme of staff development and training, evaluating the effectiveness of the programme and suggesting amendments as necessary.

    Meetings

    Normally three times per year.

Project Coordination Group

  • Purpose

    To support USG in delivering the University’s Strategic Projects Portfolio (SPP), underpinning delivery of the Strategic Plan.

  • Members

    Ex-officio members

    • Vice-Chancellor: Professor Anthony Forster
    • Registrar and Secretary: Bryn Morris (Chair)
    • Director of IT Services: Richard Murphy
    • Director of Strategic Planning and Change: Dr Sonia Virdee
    • A Faculty Manager nominated by the Registrar and Secretary: Rachel Lucas
    • Director of Communications and External Relations or nominee: Lucy Murray
    • Academic Registrar or their nominee: Richard Stock
    • A member of academic staff nominated by the Deputy Vice-Chancellor: Dr Peter Luther
    • Assistant Director (Organisational Development) or nominee: Paul Smart
    • Deputy Director of Strategic Planning and Change: Bettina Mills
    • Head of Procurement: Phil Sweeting
    • Deputy Director of Estate Management (Capital and Development): Keith Miller

    Appointed Members

    The chairs of each of the Project Coordination Group sub-groups if they are not already Ex Officio members under the membership outlined above:

    • Systems and Academic Projects Board: Marc Albano
    • Capital Projects Board: Keith Miller

    Co-opted

     Up to three members at any time, co-opted for a period of up to three years:

    •  Professor Aletta Norval
    • Southend Campus, Campus Manager: Zoe Manning
    • External Consultant: Bernarde Hyde, SUMS
  • Terms of reference

    (a) Under delegated authority from USG, to be responsible to USG for the approval, management and oversight of all non-capital projects included in the University’s Strategic Project Portfolio (SPP);

    (b) under delegation from USG, to be responsible for the review and approval of detailed project proposals for mandated capital projects, and for the monitoring of all capital projects in the Capital Investment Plan (CIP);

    (c) develop, approve and maintain University policies and processes for the approval, management and oversight of all strategically important projects (capital and revenue  funded);

    (d) in accordance with the policies and processes agreed under (a-c) above:

    i. consider all project mandates for revenue funded projects and ensure appropriate management and oversight of these projects:

    ii. consider all proposals of capital and revenue funded projects for admission to the University's SPP, ensuring that such projects are appropriately specified, resourced and scheduled before they are approved for admission and given permission to proceed;

    iii. monitor the implementation of all strategically important projects in the SPP, and ensure that where implementation is not proceeding as planned appropriate action is taken;

    iv. where appropriate, revoke approval to proceed with a strategically important project;

    v. take a strategic overview of the SPP, to ensure that it is delivering demonstrable value in relation to the University’s Strategic Plan and that potential synergies and economies of scale across the SPP are maximized and risks appropriately mitigated;

    (e) report at least annually to USG on the current status of the SPP, and on the University's programme of lean and SUMS activity, and at other times as necessary, to draw to the attention of USG any issues of strategic concern that arise from the development and implementation of the SPP;

    (f) report biannually to CPG on the current status of approved capital projects, and at other times as necessary to draw attention to any strategic concerns that arise from the delivery of the CIP;

    (g) advise the Registrar and Secretary on the selection of areas for consideration for review by Southern Universities Management Services (SUMS), the final choice of areas resting entirely with the Registrar and Secretary;

    (h) receive the reports of SUMS reviews and the management response to these reviews, and ensure that effective follow-up is taken in response to these reviews;

    (i) support and promote the development of institutional capacity for project management and continuous improvement and advise the Registrar and Secretary on the areas of activity which could be included within the University's lean programme.

    Meetings

    Normally six times per year.

Risk Management Group

  • Purpose

    To facilitate the execution of the University's risk management policy, undertaking detailed analysis and drawing the attention of USG to major movements in the risk environment and risk profile of the University.

    In circumstances where this is considered appropriate, drawing matters directly to the attention of Audit and Risk Management Committee.

  • Members

    Ex-officio members

    • Registrar and Secretary: Bryn Morris (Chair)
    • Director of Finance or nominee: Andrew Keeble
    • Director of Communications and External Relations or nominee: Vanessa Potter
    • Director of IT Services or nominee: Richard Murphy
    • Director of Estates and Campus Services or nominee: Chris Oldham
    • A Faculty Manager nominated by the Registrar and Secretary: Rachel Lucas
    • Assistant Registrar: Lucy Johnson
    • Head of Health and Safety: Claire Saunders
  • Terms of reference

    (a) Under delegated authority from USG, to be responsible for the development and maintenance of the University's central registers of risks (the 'Risk Registers') covering strategic and operational risks for consideration and approval by USG, Audit and Risk Management Committee and Council;

    (b) to review, and update if necessary, all items contained in the Risk Register at least termly, ensuring that all risk are assigned to a 'risk owner' and that appropriate procedures and actions are in place to mitigate risk to an acceptable level;

    (c) to review termly the University's operational risk registers and if necessary request the register owner to the Risk Management Group meeting to discuss any new, emerging or changing risks;

    (d) to update the Risk Register for any known material changes that occur in between termly reviews;

    (e) to report to University Steering Group, Audit and Risk Management Committee and where appropriate, Council on all material updates to the Risk Register, on the outcome of the termly review and in relation to other material changes to the risk environment;

    (f) to consider the work of the University's Crisis Management Group and how this impacts on the implementation of the University's risk management policy;

    (g) to advise University Steering Group of any action necessary to improve the management of risk within the University;

    (h) to support and promote the development of institutional capacity for risk assessment and management.

    Meetings

    Normally three times per year.

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Safeguarding Advisory Group

  • Members

    Ex-officio members

    • Registrar and Secretary: Bryn Morris (Chair)
    • Academic Registrar: Richard Stock
    • Senior Compliance Manager: Paula Rothero
    • Director of IT Services: Richard Murphy
    • Human Resources Compliance Manager: Lauren Lewis
    • Security Manager: Paul Humphreys
    • Insurance and Risk Manager: Stephen Couch
    • Information Assurance Manager: Sara Stock
    • President, Students' Union: Zoe Garshong
    • Head of Internal Communications: Emily Banfield
    • Director of Communications: Tessa Bartlett
    • Research Governance and Planning Manager: Sarah Manning-Press
    • Multi-Faith Chaplaincy: Rev Julia Murphy
    • Deputy Director Activities and Support, Students' Union: Fiona Harvey
    • Societies Manager, Students' Union: Rae Waddon
    • Vice-President (Welfare and Community), Students' Union: Jess Rich
    • Head of Projects and Compliance: Darren Baker
    • Assistant Registrar: Lucy Johnson
    • Compliance Manager, Safeguarding: Rachel A Brown
    • Student Advisor, Student Support: Claire Harrington
    • Essex Prevent Engagement Officer, Essex Police
  • Terms of reference

    (a) To advise USG on the University’s statutory obligations to safeguard vulnerable people, including its obligations to protect them from being drawn into terrorism.

    (b) To monitor the University’s implementation of its statutory obligations in this area.

    (c) To draft recommendations for policy and practice in this area, including the Safeguarding Policy.

    (d) To review regularly associated institutional risks, developing an action plan in response to those risks, and monitoring delivery in respect of the plan.

    (e) To oversee on-going training and development of staff in the context of our safeguarding duties.

    (f) To provide a forum for engaging with the Students’ Union and partner bodies in respect of the University’s duties.

    (g) To receive updates on policy and practice across the country, providing suitable updates and information for stakeholders from time to time.

    (h) To oversee any inter-agency work in this area.

    (i) To provide regular reports to USG and the Audit and Risk Management Committee. .

    Meetings

    Normally to meet up to four times per year and no less than twice per year

Joint Committee of the Council and the Senate

Honorary Degrees and Honorary Fellowships Committee

  • Members

    Ex-officio members

    • Chair of Council: David Currie (Chair)
    • One External member of Council: Dr Elizabeth Hall
    • One Co-opted External member of Council: Dr Adam Wright
    • Vice-Chancellor/Chair of Senate: Professor Anthony Forster
    • Three members of Senate, nominated by Senate, representing the range of disciplines within the University:
       
      • Humanities: Dr Karen Brennan
      • Science and Health: Dr Valerie Gladwell
      • Social Sciences: Professor Monika Schmid
    • Registrar and Secretary: Bryn Morris
    • One member of Non-Academic Staff: Heather Doyle
    • President, Students’ Union (or nominee): Zoe Garshong

    In attendance

    • A representative from the Development and Alumni Office: Director of Advancement,  Jo Rogers

  • Terms of reference

    (a) To consider nominations for the conferment of honorary degrees of the University and to make recommendations for such awards to the Senate and Council;

    (b) to consider nominations for the award of honorary fellow of the University and to make recommendations for such awards to the Senate and Council;

    (c) to consider nominations for the award of honorary degrees by the University’s major partner institutions in accordance with procedures agreed from time to time with those institutions and to make recommendations for such awards to the Senate and Council;

    (d) to consider nominations for the award of the Alumnus or Alumna of the Year and to make recommendations for such awards to the Senate and Council;

    (e) to consider such nominations in accordance with the criteria for eligibility and procedures as approved by the Council;

    (f) to determine the arrangements for seeking nominations from the community of the University and to approve procedures and guidance notes relating to nominations.

    Meetings

    Once per year.