The vast majority of areas of our buildings are safe for those who may have difficulty however additional arrangements
may be required and will be arranged.
Staff and students who may have difficulties should contact a Fire Safety Officer or
Patrol/Security staff out of hours. A Personal Emergency Evacuation Plan (PEEP) will be prepared considering your
Staff or students who have visitors who may have difficulty are required to notify a Fire Safety Officer, Patrol/Security, Venue Essex,
Communications and External Relations or Wivenhoe House Hotel staff as appropriate before or on their arrival on campus. People being visited will
be required to take responsibility for providing assistance; this may be devolved to other persons willing to assist.
Those notified will provide advice, make reasonable arrangements and record the information. This may include:
- encouraging, or arranging for, visitors to use the most suitable areas; at worst, limiting the time they are in less suitable areas
- specific advice on evacuation from the areas they may use
- advice that they should evacuate horizontally into an area where the alarms
are not operating or authorisation to use specially adapted lifts
- ensuring the visitor and helpers know to summon assistance in an emergency
- reassuring visitors that, in a worst case scenario, they are safe from fire in
a room for a minimum of 30 minutes and in a Disabled Refuge or staircase enclose
for a minimum of one hour
- checking that a trained person is available to use any specialist evacuation
- arranging for Patrol Staff to prioritise their location if an alarm
Event Essex and Communications and External Relations will notify the
Information Desk of the arrival of relevant people, the areas they will be using
and any arrangements they have made.
People are required to take responsibility for their visitors who require assistance - this may be devolved to other persons willing to assist.
Advice for those who may have difficulty evacuating in an emergency
If you, or someone you are responsible for, may have difficulty evacuating in
an emergency, you should arrange a Personal Emergency Evacuation
Plan (PEEP). The following will be covered in your PEEP:
Wheelchair users and others who cannot manage stairs
Some lifts are specially adapted to remain safe for use in a fire; where these are available they are the best option. Specialist equipment
(evacuation chairs etc) with trained operators are provided where necessary.
Some buildings are alarmed in zones. In these you may not need to evacuate to outside; you will be in a safe area when you pass a red flashing beacon
but must not re-enter until the beacon stops flashing.
As a last resort, request assistance from a colleague or other person to assist you into a designated refuge area or the part of the corridor
closest to the staircase. (Unless you are threatened by the fire or other emergency you should not enter a staircase enclosure).
Use the communication system provided or ask the person assisting you to inform the Patrol/Security/Hotel staff. They will inform you as to what
action to take and will arrange assistance if required.
Should you be threatened by fire, you should move onto the staircase enclosure but remain on the landing. All staircases are protected and you
would normally be safe to remain on the landing for at least an hour. Specialist evacuation chairs are provided on some staircases, the University may
need to provide training for any carers in its use and would like to familiarise you with it.
Persons who can manage stairs with difficulty
Follow the advice above or make your way to a staircase. Your limited
mobility could cause an accident to either yourself or others, do not attempt to
descend until the main body of other people has passed.
Exit routes should be well lit, doorways etc. are obvious and signage should
be large enough to read. If you may have difficulties finding your way out you should
ensure you familiarise yourself with all potential escape routes or be
accompanied at all times.
If you cannot read the information provided, particularly the emergency
instruction notices, it should be read to you or provided in a larger format.
If you may not hear the fire alarm you must request that specialist equipment is provided or ensure that someone will notify you
immediately. The University provides flashing beacons to assist you in some areas and has specialist equipment available for residents and sleeping guests.
Weakness or limited dexterity
If you find it difficult to open doors special adaptations may need to be made, or it may be necessary to be accompanied.
Mental health issues
These range from severe learning difficulties to occasional panic attacks.
Potential solutions generally require personal support or supervision. This will
be covered in the PEEP.