Information for existing partners
The information provided on this page covers the framework for the approval,
monitoring and review procedures for UK and international academic partnerships.
It doesn't apply to our partnership with the University of Suffolk, which is
subject to separate procedures.
Information is provided here about the processes to be used, along with relevant
forms. Details of the professional development activities available for members of
staff from our Academic Partner Institutions is also provided.
Outline approval: new courses and sites of delivery
The new course validation process allows for a new or significantly revised course to be approved.
New sites of delivery
A partner institution may submit a proposal to run an existing validation course at a different site of
delivery. The consideration of the validation is whether the new site of delivery has the required resources
and services to successfully deliver the course.
Validation events for new courses and new sites of delivery
The purpose of validation events is to evaluate the academic content, quality and fitness for purpose of
the proposed course(s).
Course variation, suspension and discontinuation
Small changes, for example changes to reading lists and references, do not normally require approval from the University.
However, a more significant change will need the consent of the Dean of Partnerships.
Changes to the Rules of Assessment
Variations to the Rules of Assessment are exceptional and must normally either be associated with meeting programme level outcomes
or professional, statutory or regulatory body requirements, or requirements for progressing to a period of study abroad.
Course monitoring and review
The Annual Review of Courses (ARC) brings together in one place a concise summary of all developmental activity undertaken
and planned by a department in relation to a course/group of courses.
Partner institutions with larger scale provision should also complete an Institutional Annual Review, which summarises the
key points and themes arising from the Annual Review of Courses. Please seek advice from the Partnerships Team about the
requirements for your institution.
The University’s Education Strategy includes a commitment to undertake a review of the curriculum for all undergraduate and
postgraduate taught programmes. Annual reports are provided to the University by the partner institutions.
Periodic review is the formal process by which a course or group of related courses is evaluated and the University assured of
the continuing quality of provision at the Partner Institution. The process normally takes place every five years and is the basis
for re-approval of the courses with effect from the following academic year.
Institutional approval and review
Institutional review is the process by which partner institutions are reviewed at institutional level,
usually every five years, to ensure they remain suitable for the conduct of Higher Education (HE)
programmes leading to an award of the University of Essex.
Special syllabus requests
The course team should complete this form where a temporary modification to a course is needed to meet the needs of an individual student or a small group of students.
Request for consultation with the Dean or Deputy Dean of Partnerships
Students at partner institutions should complete this form when they wish to consult the Dean or Deputy Dean of Partnerships
regarding a decision made by the Board of Examiners. Before submitting a form students should read the relevant online guidance
about the University’s Appeals Procedures, which provides further
information regarding the procedures and the form for submitting a formal appeal.
Information about our
external examiner process is provided by
Quality and Academic Development.
This includes details about the process for appointing external examiners,
their role and responsibilities and external examiner report proformas.
Professional development activities for partner institutions
We seek to provide a high quality educational experience for all
students, whether studying at our University or our partner institutions.
Events are held annually to cover exam board training,
complaints and appeals processes and statutory data returns. Additional
events are arranged as required to support the development or rollout of new
processes and procedures and other enhancement activities.
In addition, members of staff from partner institutions are able to
attend workshops organised by our Learning and Development
team, which focus on different aspects of learning, teaching and research.
Updates to policies, procedures and processes