Our University must ensure that anyone undertaking work on its behalf is engaged on the correct terms. This is important to make sure everyone is treated fairly but also to ensure the University complies with its legal obligations. Please see our Employment Contracts Policy (.pdf) for more information. We use the following types of contract and agreements. These are examples as all are now issued by People and Culture.
To action a formal contract, use an online appointment form. If you are unsure on what working hours or shift pattern to enter on the form, please use our FTE and Working Hours Calculator (.xlsx) as guidance. If you require further support, please contact resourcing@essex.ac.uk
Contracts can be for a fixed period but there must be a justifiable reason (.pdf) why the contract is only for a fixed-term. Guidance on the use of fixed-term contracts (.pdf) sets out the reasons why we might use a fixed-term contract and how to manage these contracts.
There are fixed-term contracts for academic and professional staff. Fixed-term teachers are on a professional contract.
To action a formal contract, use an online appointment form. If you are unsure on what working hours or shift pattern to enter on the form, please use our FTE and Working Hours Calculator (.xlsx) as guidance. If you require further support, please contact resourcing@essex.ac.uk
Contracts for Assistant Lecturers (AL) and Graduate Lab Assistants (GLA) are fixed-term contracts that will come to an end when the student completes their studies. An umbrella contract is in place which is activated when the student begins a work engagement. All contracts must be accompanied by a job description.
The following documents are available to Essex users only.
To action a formal contract, use an online appointment form.
On-demand agreements are open-ended agreements for workers that allow 'as and when' on demand engagements, with each engagement usually no longer than 12 weeks. Unless highly specialised, on-demand opportunities should be routed through the student careers service.
The following documents are available to Essex users only.
HR Organiser information (.pdf)
To action a formal contract, use an online appointment form.
No contract or agreement issued, no access to IT required.
Payroll for enquires.
Example: Guest Lecturer
Open-ended agreement issued, no mutuality of obligation, pool of workers
Staffing team for enquiries.
Example: Invigilators
Contract of employment issued with an end date. There should be no expectation of extension or further appointment.
Employee Relations Team (staffing@essex.ac.uk) or Resourcing Team (resourcing@essex.ac.uk) for enquiries
Example: Project Worker
Contract of employment issued (with an end-date if fixed-term and no expectation of extension or further appointment).
Resourcing Team for enquiries
Example: Maternity Cover