Records management is about keeping the right information, in the right place, for the right period of time.
If you accidentally share personal information, you must report it without delay to the Information Assurance Manager.
These guidelines set out your responsibilities when accessing University information and data on a personal device.
There are many situations where the University might engage a third party to carry out activities on their behalf, perhaps some specialist expertise or a software platform.
Useful data protection terminology.
The Data Protection Impact Assessment is a legal requirement where any data processing is likely to result in a high risk to individuals and good practice for any project involving the processing of personal data.
The University collects the personal data of applicants, staff, students, alumni, visitors, stakeholders, research participants and others. This data is used in a variety of ways and for a variety of purposes in the course of our work.
The GDPR includes a range of rights for individuals around their data. Anyone whose data is processed by the University can make a rights request under GDPR.
The University will follow these rules for direct marketing by email, telephone campaigns and the use of cookies on our websites and emails.
If you are thinking of recording a meeting there are a few things to think about first. Make sure you get it right with this guidance.
Find out what a privacy notice needs to include and some pointers on how to write it.
We all have a right to control our personal data, including pictures of us. So we need to take care when taking pictures or filming at our campuses.
The policy sets out how the Academic Section manages its approach to the retention of semi-current records that need to be retained.
Find out how you need to archive paper and electronic documents.
A brief guide to disposing of paper and electronic documents.
Find out how to organise the information you work with so you can work effectively and comply with the law.
A quick guide to help you decide which information you should keep it and which you can bin.
Find out what personal information the University holds about you, and how that data is stored, used and kept safe.
You have a right to ask for copies of information that the University holds about you.
What you need to know about sharing information under the law.
Guidance and good practice advice on sharing information and data through email.
Precautions you can take to protect your mobile devices and papers when you leave the office.
Some simple tips to help you keep the information you handle secure.