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If you are the event organiser you are responsible for ensuring that appropriate health and safety precautions are in place. 

You will need to carry out a risk assessment to determine how people could be harmed during the event itself, as well as event set up and set down, and the precautions needed to protect them. The extent of the risk assessment depends on the size and complexity of the event. 

As a minimum, you need to be sure that those attending the event know what to do in the event of a fire, an emergency or first aid incident and make sure that they can evacuate quickly in an emergency. If you have stewards, you need to make sure they know these arrangements. 

If you need advice, please contact a Health and Safety Adviser or the Fire Safety Officer in good time. The Fire Safety Officer needs to approve certain activities, such as the use of candles, and can advise on areas such as occupancy limits. If you do not get this information early, it may affect your event. 

Important documents  

Event booking form (.docx) 

Event safety plan (.docx) 

Event risk assessment - Colchester (.dotx) 

Event risk assessment - The Hex (.dotx) 


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