University policies and procedures

This part of our Publication Scheme has information about our policies and procedures.

Policies and procedures for conducting University business

• Calendar and regulations
• Central Purchasing Unit policies and regulations
• Committee papers publication schedule
• Committee papers publication policyCommittee papers publication policyCommittee papers publication policy
• Draft papers management and retentionDraft papers management and retentionDraft papers management and retention
• Email - sharing information safely
• Financial regulationsFinancial regulationsFinancial regulations
• HERA pay structure
• How to make an information request
• How to access your personal data
• Mobile device guidance (.pdf)
• Ordinances
• Papers relating to working groups and review groupsPapers relating to working groups and review groupsPapers relating to working groups and review groups
• Personnel policies, procedures, codes of practice
• Photographs taken on campus
• Purchase of IT and AV equipment and software
• Records disposal policy: manual recordsRecords disposal policy: manual recordsRecords disposal policy: manual records
• Standing orders for Council
• Standing orders for Senate
• Third party information sharing
• University information and publications

Procedures and policies relating to academic services

• Honorary degrees
• Policies, procedures and guidance 
• University information and publications

Procedures and policies relating to student services

• Undergraduate admissions officeUndergraduate admissions officeUndergraduate admissions office
• Online Undergraduate Prospectus
• Graduate admissions officeGraduate admissions officeGraduate admissions office
• Registration Office
• Accommodation services
• Confidentiality policy (.pdf)

Student records

• Academic Section records management policies (includes Undergraduate and Postgraduate student records)
• Systems Administration office policies (covers the Student Records Database)
• Systems Administration officeSystems Administration officeSystems Administration office
• Undergraduate rules of assessment
• Quality assurance of collaborative provisionQuality assurance of collaborative provisionQuality assurance of collaborative provision
• Postgraduate/graduate rules of assessment
• Student complaints procedure
• Academic appeal procedures
• Disciplinary regulations
• Recognition of Prior Learning (RPL) Policy (.pdf)
• Summary of academic policy decisions
• Study by credit accumulation
• Non-academic disciplinary activity: Interaction between the University and the Students' UnionNon-academic disciplinary activity: Interaction between the University and the Students' UnionNon-academic disciplinary activity: Interaction between the University and the Students' Union
• Information shared between the University and the Students' UnionInformation shared between the University and the Students' UnionInformation shared between the University and the Students' Union

Procedures and policies relating to human resources

• Human Resources policies, procedures, codes of practice
• Conditions of service and terms of appointment
• Public interest disclosure (whistleblowing policy)
• Trade unions
• UCU and UoE
• Human Resources policies
• Human Resources records management policyHuman Resources records management policyHuman Resources records management policy
• Current vacancies
• Statement relating to the confidentiality of personal information for registered students employed by the University (.rtf)

Code of Conduct for members of governing bodies

• Council members - declaration of members interests

Equality and diversity

• Human Resources policies, procedures, codes of practice
• Equality and Diversity Unit codes and policiesEquality and Diversity Unit codes and policiesEquality and Diversity Unit codes and policies

Health and safety

• Health and Safety Advisory ServiceHealth and Safety Advisory ServiceHealth and Safety Advisory Service

Estate management

• Estate management and policiesEstate management and policiesEstate management and policies
• Environmental information accessEnvironmental information accessEnvironmental information access

Estates strategy

• Transport Policy sub committee
• Disposal of IT equipment (.pdf)

Complaints policy

• Student complaints procedure
• Complaints about freedom of informationComplaints about freedom of informationComplaints about freedom of information
• Complaints about data protection
• Complaints about environmental information
• Grievance procedure
• Whistleblowing policy

Records management and personal data policies

• Data protection policy (.pdf)
• Data sharing
• Freedom of information policy (.pdf)
• Information security policy (.pdf)
• Information sharing with Essex Police (.pdf)
• Information sharing with The Forum (.pdf)
• Non-student exclusionsNon-student exclusionsNon-student exclusions
• Privacy and Data Collection Notice (staff)
• Privacy and Data Collection Notice (students)
• Records management
• Records management policy statement (.docx)
• Records retention schedules
• UK Data Archive retention schedule (.pdf)
• Whole Essex information sharing framework (.pdf)

Research policy and strategy

• Research and Enterprise OfficeResearch and Enterprise OfficeResearch and Enterprise Office
• Procedure for making an application for external research funding
• How the application works
• Compliance with University sponsor guidelines
• Intellectual property
• Ethical approval committees
• Code of Good Research Practice (.pdf)
• Knowledge exchange
• Data protection and research activityData protection and research activityData protection and research activity
• DBS
• REF equal opportunities code of practice

Charging regimes and policies

There is no charge for any information on our website, of for anything you request that we are able to send to you electronically.

If you would like us to send printed copies of the information you require do let us know. We won't normally charge unless you ask for multiple copies or a very large amount of information. The charges will be to cover the cost of printing and postage. If we think that we may need to charge you then we'll let you know before we print anything.