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Staff Directory Home Pay and rewards Pay Payroll information for managers

Payroll information for managers

Deadlines for submitting payroll information

Payroll is a date-driven activity; the pay date is fixed each month. This means that we have to work to a set of deadlines to ensure we achieve the pay date for everyone.

To ensure payments are made on time, please send the information to payroll by a certain date each month. This allows time to process and check all payments, reducing the chance of errors for employees.

Every effort is made to pay all submissions, but payment in the current month cannot be guaranteed if they are submitted after the cut-off dates.

New starters in your area 

New members of staff need to complete a new starter form, see payroll information for employees. 

Essex Hours

Essex Hours is a new functionality of iTrent and can be accessed via HR Organiser (staff members), and People Manager (line manager/iTrent administrator). This system offers
flexible and efficient scheduling for roles with variable working patterns, such as averaged hours, annualised, or on-demand contracts. It also ensures compliance with employment regulations, such as managing the maximum working hours of Student visa holders. For more information, and how to access Essex Hours, please visit the Essex Hours Staff Directory page.

 

2025

Associate Supervisors timesheet

Annualised / Average / Variable Time Employment / Term-time

We are changing the way we record staff working hours for staff that do not have regular working patterns and who have the following contract types:

  • Annualised
  • Average
  • Variable time employment
  • Term time only

We are using a new timesheet format to ensure that we capture accurate weekly working hours and to improve our payroll data.

Further resources
Payment Requisition form
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Contact us
Payroll and pensions team

  • University of Essex
  • Wivenhoe Park
  • Colchester CO4 3SQ

 

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